Formal letter format and spacing. The format of a letter refers to the way the letter is arranged on the page. I have a long list of the elements of the formal business letter format below. The block format and various indented formats. Business letter format spacing.
There is also a few samples with all the elements highlighted for easier reference. Business letter format spacing by. How to lay out a letter. If you use modified block format youll begin the date and the closing at the center of the page keeping all other text left justified.
Formal business letter format writing guide. Mail the letter in a no. The standard business letter format is designed for simplicity and using it correctly is a mark of good manners and professionalism. Spacing most business letters using the correct business letter format are single spaced.
When it comes to how to format a letter you need to pay attention to the format of both the page and the content. Print the letter on only one side of the paper. Page format 5 key rules. Use double space for short letters.
Block format is generally perceived as the most formal format. Business letter writing format and spacing refrence fresh formal. Fold the letter horizontally into thirds. How to space a business letter when i was test marketing my new business writing for professionals workshop feedback showed one of the things people appreciated most.
10 security envelope 4 18 by 9. Both are essential for creating the professional look that is the foundation of any proper business letter. Block format is most commonly used with left justification single spacing and double spacing between paragraphs. If you are typing use 10 to 12 point font and single line spacing for composing your letter.
Using proper spacing and format gives your correspondence a polished proper look and allows the recipient to find essential information at a glance. When youre writing a cover letter the spacing is important regardless of what form your letter is in. For semi formal letters you may wish to use modified block or semi. There are several business letter formats but all of them can be subdivided into two basic groups.
Etiquette tip of the week. If you are drafting a formal business letter to be mailed as opposed to an email the paper you use should be a standard white bond paper of a decent weight dont use the sort of colored or flamboyant stationery that might be used in marketing junk mail its fine to include a simple business.