Business letter format using re. Dear first name and surname formal. If you are sending a copy of the letter to another person you should include this on the letter. The main formats for business letters in the us are called full block format and modified block format. In a business letter if this is your first visit be sure to check out the faq by clicking the link above.
Left justify your letter. Use the proper forms of address when you write a business letter. This is noted by typing cc below the enclosures line which stands for courtesy copy along with the persons name and title cc used to indicate carbon copy when letters were typed on carbon copy paper. But if this isnt possible eliminate gender references.
All business correspondence should be on company letterhead and the form of the rest of a business letter is standardized. Single space your letter and leave a space between each paragraph. Click the register link above to proceed. If you dont know dont guess.
You may have to register before you can post. Use a plain font like arial times new roman courier new or verdana. Dear mr surname for a man or dear ms surname for a woman. Tips for formatting your letter.
This is the more formal style so use it if youre unsure which to go for. Full block format means that all the elements of the letter are left justified so that the start of each line is at the left hand margin. Three to six lines beneath the letterhead flush left or right. Using a business letter format in your business communications conveys a sense of professionalism and set up the proper first impressions.
If required add the file references both yours and the recipients use refas an abbreviation for reference. The exception to the rule is when you arent sure of the recipients gender. When possible a quick call to a secretary can help. Learning how to create a business letter format can take your business from amateur hour to real business status.